Quinceanera Planning Timeline

Planning a Quinceanera can be hard work! We hope to ease the Quinceanera planning process by helping you in every way we can. Here's a list of things to get started on 1 to 2 years before the Quinceanera. Here is a useful list that will help you in the intricate task of planning a quinceanera! Print a list of what you should do one year before the quinceanera until the very special day!

1 to 2 Years Before Your Quinceanera:

  • Determine your budget.
  • Set the date for your Quinceanera.
  • Book the church. (Don't forget to book a rehearsal so that the quinceanera, her court of honor and her family can have a walk-through before the big day.)
  • Book the priest/minister. (if applicable.)
  • Book the reception site.
  • Book caterer if reception location does not offer on site catering.
  • Book the entertainment for the party: DJ, mariachi, and/or band.
  • Book transportation for the quinceanera, her court of honor and family, from the church to the reception.
  • Book photographer and/or videographer. (Make sure and check with the church on their policy about filming in the church.)
  • Research bakers and select cake for reception.
  • Determine your party theme or style. (This can be annything from a flower, a recent movie, or based on a hobby of the honoree.)
  • Choose the main colors.
  • Put together a preliminary guest list.
  • Decide on sponsors/padrinos. (Who is paying for what? )
  • Make a list of potential escort, damas, and chambelanes.

Nine Months Before the Quinceanera:

  • Begin shopping for your Quinceanera dress and accessories.
  • Decide on your honor escort and court of honor.
  • Choose and order the damas dresses and accessories.
  • Choose and order the chambelanes formal wear.
  • Hire a choreographer or dance instructor to help you with the quinceanera waltz during the reception.
  • Book rental services need for the reception such as tent, chairs, tables, etc.
  • Meet with ceremony officiant to discuss the quinceanera ceremony and your prefences.

Six Months Before the Quinceanera:

  • Choose and order Quinceanera Invitations.
  • Purchase decorations for the Quinceanera celebration.
  • Decide on and order quinceanera party favors .
  • Draft ceremony and reception outline.
  • Reserve hotel rooms for out of state guests.
  • If needed, find who will do alterations on your quinceanera dress.

Three Months Before the Quinceanera:

  • Finalize guest list.
  • Start addressing all quinceanera invitations.
  • Touch bases with all vendors such as the photographer, florists, and musicians to go over any details.
  • If you have not ordered your quinceanera dress, make sure to do so as soon as possible!

Two Months Before the Quinceanera:

  • Begin mailing quinceanera invitations. 
  • Make appointments for hair, makeup, and nails.
  • Start preparing your speech to thank your family and guests.
  • Choose and prepare programs. (Optional)

One Month Before the Quinceanera: 

  • Have a formal Quinceanera picture taken with your quinceanera dress. 
  • Purchase gifts for court of honor. 
  • Select the music for the main waltz during the reception.
  • Finish any final alterations needed on the quinceanera dress.

One Week Before the Quinceanera:

  • Contact guests who have not responded. 
  • Confirm guest total with caterer and review final food and beverage selections.
  • Prepare reception seating chart and/or placecards. 
  • Give photographer a list of shots you would like included.
  • Give musicians a list of music for the reception.
  • Make a list of all the items your need to take to the church. (candles, gifts, rosary, bible, etc..)

The Day of the Quinceanera:

  • Decorate ceremony and reception sites. (if neccessary)
  • Have hair, makeup, and nails done.
  • Prepare reception seating chart and/or placecards.
  • Make sure to eat a healthy breakfast prior to the ceremony.?It might be a while before you eat again at the reception.
  • Have someone keep an emergency kit with an extra pair of pantyhose, band-aids, makeup, and mini sewing kit.
  • Get your checklist of items needed for the reception and ceremony and make sure you have everything before you leave.
  • Relax and have fun! It's your party!